Reporting/Compliance

All Rental Projects’ Reporting Requirements

Each rental project is governed by the rules in place at the time the funds were awarded or at the time the program came under the Uniform Multifamily Regulations through code, regulation, or guidelines, and by the rules governing any subsequent awards or transactions.  Each program is slightly different; however, there are some requirements that apply to all rental projects. All rental projects are required to submit the following documents, reports, and schedules via e-mail.

  1. Annual Operating Budgets* (XLS) and schedules of rental income (XLS) no more than 60 days before the beginning of the fiscal year;
  2. Annual Reports (XLS) no later than 60 days (for CHRP-R, CALDAP. DPRLP, DDS, MPRROP, SUHRP, and SERA) or no later than 90 days (for all other programs) after the end of the fiscal year.  Projects required to submit audited financial statements are not required to submit fiscal annual report forms but must submit the audited financial statement within 90 days of the end of the fiscal year.  The instructions for this report contain program-specific additional requirements;
  3. Programs listed in the Audited Financial Statements Handbook (PDF) require audited financial statements, and all projects that have been restructured under the Housing Loan Conversion Program (HLCP) or the Loan Portfolio Restructuring Program (LPRP) are required to submit audited financial statements;  
  4. Evidence of annual renewal certificates of required insurance (PDF) prior to expiration of coverage must be submitted annually to your AMC representative. If the project is involved in a restructuring or refinancing transaction, or if there is a new project owner, or if the insurance agent/broker changes at any time during the year, the Insurance Guidelines Checklist - (DOC) must be included.
  5. Reserve Withdrawal Requests (XLS) are due no later than 45 days after the fiscal year in which the expenses were incurred and prior to withdrawing funds.  Refer to the Replacement Reserve Guidelines (PDF) for additional information.  Requests must be submitted to your AMC representative.

*Annual report forms are also available as separate documents as follows:  Checklist and Certification (XLS), AMC 182—Reserve and Other Account Balances (XLS), AMC 184—Sponsor’s Project Rating (XLS), CHRP-R/SUHRP 183—Interest Payment Summary (XLS), and CHRP-R/SUHRP 184—Occupancy and Rent Schedule (XLS).

Check Grants and Funding Program Forms across all programs for more information.

Program-Specific Compliance Requirements

In addition to the requirements for All Rental Housing Projects, the following program-specific requirements must also be met:

State Recipients who made loans to HOME rental projects have their own long-term monitoring requirements.  Resources are available here to assist SRs in their monitoring efforts, including Income Calculation Guide, required forms, and sample checklists, letters, and other documents. 

Forms

Management Memos

Notice

Sample Monitoring Checklists

Sample Letters

Other

Long-Term Monitoring of State Recipients

  1. AMC 187 - Special Needs Populations, Homeless Youth and Governors Homeless Initiative Report (XLS) (must be submitted if project requires any units to be restricted to Special Needs Populations, Homeless Youth, or if Governor's Homeless Initiative units are identified in Exhibit B of the HCD Regulatory Agreement):  MHP, GHI, HYMHP
  2. MHP Lease Addendum (DOC) (Must be attached as an addendum to all Assisted Unit rental agreements whenever the lease addendum is modified):  MHP, MHPDRP, GHI, HYMHP, SHMHP
  3. Third-Party Homeless Verification form (DOC):  MHP, GHI, HYMHP, SHMHP
  4. Third-Party Disability Verification for Supportive Housing Projects (DOC):  MHP, GHI, HYMHP, SHMHP
  5. AMC 185 - Supportive Housing Report (XLS) (must be submitted if Supportive Housing units are identified in Exhibit B of the HCD Regulatory Agreement):  SHMHP
  6. Schedule of Rental Income (XLS) refer to the "MHP" Income and Rent Limits:  SHMHP, GHI, HYMHP, TOD, FMTW, MHPDRP