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["PROPOSAL FOR MANAGEMENT AGENT",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Rev. 2/24/25"]
[]
["For Approval of: "]
[]
["INSTRUCTIONS: When opening this file, a yellow banner at the top may appear with a button that says, \"Enable Editing\", and/or \"Enable Macros\". It is essential that you click this box(es) so that the macros are enabled. Enabling macros is necessary for full workbook/application functionality.\n\nWARNING: For full functionality, use a PC with Microsoft Office 2013 or newer. Excel on Mac may not fully support all features, especially with complex documents.\n\nHCD: Complete entire form. For additional required documents, select HCD as a funding type in Cell Q16 and see Rows 100 - 112\nCalHFA: Complete entire form. For additional required documents, select CalHFA as a funding type in Cell Q17 and see Rows 114 - 135\nCTCAC (Third Party Management Company Change): Complete Rows 9-36 only and sign. For additional required documents, select CTCAC as a funding type in Cell Q18 and see Rows 137 - 145\nCTCAC(Self-Management Change): Complete Rows 9-36 only and sign. For additional required documents, select CTCAC as a funding type in Cell Q18 and see Rows 147 - 161\n\nWhen multiple agencies require the same documents (Management Agreement, Management Plan Checklist, Appeal and Grievance Procedures), only one submission is necessary."]
[]
["PROJECT INFORMATION"]
[]
["Project Name:"]
["Street Address:"]
["City:",null,null,null,null,null,null,null,null,null,null,null,null,"State: ",null,null,"CA","Zip Code:",null,null,null,null,null,null,null,"County:"]
[]
["PROJECT FUNDING SOURCES"]
[]
["Department Funding Source:",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Funding Source in Project:",null,null,null,null,null,null,"Contract# / Project Identification #:"]
["Housing and Community Development (HCD)",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"No"]
["California Housing Finance Agency (CalHFA)",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Yes"]
["California Tax Credit Allocation Committee (TCAC)",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Yes"]
[]
["PROJECT CHANGES:"]
[]
["Current Management Company:"]
["Entity Name:"]
["Mailing Address:"]
["Phone: ",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Email: "]
[]
["New Management Company"]
["Entity Name:"]
["Street Address:"]
["Phone: ",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Email: "]
["Corporate/ Mailing Address:"]
["Corporate Phone: ",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Corp. Email: "]
["Date of Change:"]
["Year Founded: ",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Year Property Mgmt. Activities Started:"]
["Names and Titles of Principals: "]
[]
["Does your firm provide any of the following services? "]
["Real estate sales / brokerage:",null,null,null,null,null,null,null,null,null,null,"Mortgage banking:",null,null,null,null,null,null,null,null,null,null,"Real estate development:"]
["Insurance:",null,null,null,null,null,null,null,null,null,null,"Market analysis:",null,null,null,null,null,null,null,null,null,null,"Feasibility studies:"]
["Other:",null,null,null,null,null,null,null,null,null,null,"If other, please specify:"]
[]
[]
["Additional Information"]
["Number of employees:",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Number of Executives:"]
["Type of Firm:",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"If other, please explain:"]
[]
[]
["Please submit a copy of your: ",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Attached"]
["California real estate / broker’s license:"]
["Management Corporation's certificate of status and statement of officers (if applicable): "]
["List of the rental properties currently and previously managed by the proposed agent:"]
[]
["Have any of your licenses, certificates or accreditations ever been restricted, suspended or terminated?",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"If Yes, please explain:"]
[]
["How many clients do you currently represent?"]
["What type of properties do you manage?"]
["Multi-Family:",null,null,null,null,null,null,null,null,null,null,"Subordinate Bond Loans:",null,null,null,null,null,null,null,null,null,null,"School Facilities Fee Program:"]
["Elderly/Senior:",null,null,null,null,null,null,null,null,null,null,"Perm Bond Loans Risk:",null,null,null,null,null,null,null,null,null,null,"MIP Loans:"]
["Supportive Housing:",null,null,null,null,null,null,null,null,null,null,"Share Loans:",null,null,null,null,null,null,null,null,null,null,"CDLAC Projects"]
["Special Needs:",null,null,null,null,null,null,null,null,null,null,"Section 8:",null,null,null,null,null,null,null,null,null,null,"Other:"]
["MHSA/SNHP Loans:",null,null,null,null,null,null,null,null,null,null,"PRA 811:"]
["If other, please specify:"]
[]
["How many of your managed developments have experienced a default?\nIf any, provide details, including project name and circumstances surrounding each default, if cured, workout and mortgage modification agreements, assignments, foreclosures, and any other pertinent information. Use extra sheets if necessary."]
[]
["Over the past five years, how many property management contracts have been terminated prior to the expiration date?\nIf any, please provide the names and addresses of these developments as well as the reasons and circumstances surrounding each termination."]
[]
["Over the past five years, how many property management contracts were not renewed upon expiration?\nIf any, please provide the names and addresses of these developments as well as the reasons and circumstances surrounding each non-renewal."]
[]
["Has your firm or personnel staff ever been involved in a government judicial action concerning a violation of fair housing laws?  (If yes, explain.)"]
[]
["Has your firm or personnel staff ever been involved in a government judicial action concerning a violation of fair housing laws?  (If yes, explain.)"]
[]
["Does your firm have a surety bond?"]
["If no, is it eligible for one?"]
["If yes, what is the amount of bond?"]
["Name of bonding company:"]
[]
["References"]
["Bank: ",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Phone:"]
["Professional: ",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Phone:"]
["Client:",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Phone:"]
["Contact person for Operations:",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Phone:"]
[]
["CERTIFICATION"]
[]
["The undersigned here certifies that the information set forth in this document and in any attachment in support thereof is true, correct, and complete to the best of his or her knowledge and belief. "]
[]
["Project Owner/Sponsor: "]
[]
["    "]
["Printed Name",null,null,null,null,null,null,null,null,null,"Title of Signatory",null,null,null,null,null,null,null,null,null,"Signature (wet signature is required)",null,null,null,null,null,null,null,null,null,"Date"]
[]
["Proposed Management Agent:"]
[]
["    "]
["Printed Name",null,null,null,null,null,null,null,null,null,"Title of Signatory",null,null,null,null,null,null,null,null,null,"Signature (wet signature is required)",null,null,null,null,null,null,null,null,null,"Date"]
[]
["DOCUMENT CHECKLIST"]
["Housing and Community Development"]
["Pursuant to HCD regulations, our staff will review all required documentation to determine if the management experience is sufficient and that all documents fit within the loan type(s) regulations, and that the Housing First and Pet Act Laws are not being violated. Please submit the following documentation along with the Proposal for Management Agent to your Occupancy Representative for review. Numbers 1, 9 & 10 are only required if the Initial Agent box is checked. All other numbered documents are required for both. Number 1, 3, 6, 8 & 9 can be found on our website: https://hcd.ca.gov/grants-and-funding/reporting-and-compliance-loan-programs"]
["Documents:",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Attached?"]
["AMC 186 Project closing report for the Annual Occupancy Report for all NPLH Loans (please request the report from your occupancy representative) If required"]
["Management Agreement"]
["Management Plan Checklist"]
["Management Plan (including the following attachments)\n•  Wait list\n•  Landlord reference letter\n•  Verification forms/letters\n•  Replacement/Useful Life schedule (should include at a minimum roof, parking lot paving, carpeting and flooring, workshop if  \n   applicable, kitchen appliances, landscaping, common area appliances, solar systems and machinery, HVAC, and other as \n   applicable)\n•  Preventative maintenance schedule (should include at a minimum unit appliances, roofs and gutters, unit heater and air \n   conditioner, common area mechanical equipment and structural elements, common area heater and air conditioner, tools and \n   service equipment, fire prevention equipment including fire alarms and extinguishers, security hardware including doors locks \n   and lights, fences and building exteriors, windows and screens, exterior lighting and landscape maintenance including pest \n   control lawn sprinklers and tree/shrub/lawn care)"]
["Marketing and Tenant Selection Plan\n•  Marketing Plan\n•  Tenant Selection Plan"]
["Appeal and Grievance Procedure"]
["Rental Agreement Exhibits (including the following attachments)\n•  Residential Lease\n•  Application for Occupancy/Recertification (must reference Housing First Practices)\n•  Notification letters to applicants regarding eligibility/ineligibility\n•  House Rules\n•  Violence Against Women Act Addendum (VAWA)"]
["HCD Lease Addendum"]
["Schedule of Rental Income"]
["Copy of current Utility Allowance w/relevant components circled or highlighted"]
[]
["California Housing Finance Agency"]
["CalHFA will process the Management Agent Change request according to agency regulations. Please review the following and submit required documents for review. "]
["All multifamily projects financed by CalHFA must submit the following documents prior to the management agent approval: "]
["Documents:",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Attached?"]
["Property Management Agreement signed with the enclosed amendment to the contract signed and dated"]
["Management Plan Checklist"]
["Affirmative Fair Housing Marketing Plan"]
["Audited Financial Statements for incoming management company without prior experience managing CalHFA properties (most current)"]
["Fidelity Insurance Bond"]
["Appeal and Grievance Procedures"]
["Taxpayer Identification Number and Certification – IRS Form W-9"]
["Automatic Payment Authorization"]
["Webloans Access Request Form"]
["Additional requirements for multifamily projects with insurance by HUD Risk Share, PRA 811, and Section 8 properties:"]
["Previous Participation Certification - Form HUD-2530"]
["Grievance Procedure – Follow Federal guidelines (PRA 811 and Section 8)"]
["Management Entity Profile – Form HUD-9832"]
["Management Certification – Form HUD-9839A (Owner Managed) or 9839B (Identity of Interest or Independent Management Agent)"]
["Training and/or certification with federally subsidized programs (Section 8 and PRA 811)"]
["Management Plan Checklist"]
["Information indicating management company has experience with Voucher Processing, TRACS and Special Claims (Section 8 and PRA 811)"]
["EIV Certification (Section 8 and PRA 811)"]
[]
["California Tax Credit Allocation Committee - Third Party Management Company Change Request Checklist"]
["Third Party Management Company Change Request Checklist\nThis checklist is to be used when an owner requests a change from the current third-party management company to a different third-party management company. "]
["Please prepare and submit the following documentation:"]
["Documents:",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Attached?"]
["Proposal for Management Agent Form (FKA CTCAC Management Agent Review Form) *** Please complete rows 9-36 only"]
["Completed Attachment 22 - Management Company Experience for the incoming management company evidencing management experience including other affordable housing experience or management experience in other states "]
["Management Agreement between the owner and the incoming management company"]
["Project Ownership Profile (POP) identifying the new management company "]
["**** For questions about CTCAC Third Party Management Change or Self-Management, please review Section 10325(c)(1)(A), 10325(c)(1), and 10326(g)(5), of CTCAC Regulations"]
[]
["California Tax Credit Allocation Committee - Self-Management Change Request Checklist"]
["Self-Management Company Change Request Checklist\nThis checklist is to be used when an owner requests a change from the current third-party management company to owner self-management the project. "]
["Please prepare and submit the following documentation:"]
["Documents:",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Attached?"]
["Proposal for Management Agent Form (FKA CTCAC Management Agent Review Form) *** Please complete rows 9-36 only"]
["Completed Attachment 22 - Management Company Experience for the incoming management company evidencing management experience including other affordable housing experience or management experience in other states "]
["Resume or Qualifications of the Director of Compliance who will oversee the project, the employment history for the previous 10 years, copies of any tax credit or fair housing professional designation certifications, and any business references "]
["Organizational Chart for the owner self-management entity"]
["Project Ownership Profile (POP) identifying the new owner self-management entity."]
["Copy of the Internal Compliance and Operations Manual for all tax credit projects that will be managed by the owner self-management entity "]
["Copy of the Fair Housing Manual for all tax credit projects that will be managed by the owner self-management entity"]
["Contract with third party consulting firms, such as Spectrum, Novogradac, Zeffert, or other nationally recognized Tax Credit consulting agency, to oversee the initial income certifications and re-certifications for the minimum of 2 years or through the next regularly scheduled CTCAC inspection "]
["Signed Statement from the owner acknowledging that adequate on-site management and maintenance personnel will be assigned to the project with a minimum of one permanent maintenance staff and one on-site manager per project. Please include any certifications in Section 42, Fair Housing, and operations the onsite staff may have "]
["Signed Statement from the owner acknowledging that if significant noncompliance is found in either the file or physical audit at the next regularly scheduled CTCAC compliance inspection for the project, CTCAC reserves the right to revoke any approval to owner self-manage and require an experienced third-party management company to assume management at the project "]
["**** For questions about CTCAC Third Party Management Change or Self-Management, please review Section 10325(c)(1)(A), 10325(c)(1), and 10326(g)(5), of CTCAC Regulations"]