HHAP Reporting & Compliance

HHAP Fiscal Reporting Resources

Per HSC 50223, Homeless Housing, Assistance and Prevention (HHAP) grantees are required to submit up to a monthly, but no less than a quarterly fiscal report of program funds expended and obligated in each allowable budget category approved in their application. These fiscal reports ask grantees to include cumulative obligations and expenditures, and allow HCD to assess fiscal progress to substantiate statutory fiscal deadlines.

Obligation is defined as the amount of funding for which the grantee has placed orders, awarded contracts, received services, or entered into similar transactions that require payment.

Expenditure: Report the amount of expenses that have been fully paid through the reporting period. If an invoice has been received but is not yet paid, do not report that as expended funds.

Minimum HHAP Fiscal Reporting Schedule

HAP grantees must submit a fiscal report no less than once per quarter but may submit fiscal reports at any time to substantiate a statutory requirement to become eligible to receive additional funds. Below is the minimum required quarterly fiscal reporting schedule through 2028:

*The HHAP Fiscal Data Dashboard is updated regularly to capture quarterly fiscal reporting, and fiscal reporting submitted between quarters.

Once the full grant award amount has been expended, fiscal reports are no longer required to be submitted. No further action or verification will be required for fiscal reporting. The HHAP Fiscal Dashboard will reflect the most recently submitted fiscal report data.

All grantees will continue to receive quarterly reporting emails in case a report reflecting revised data needs to be submitted. If a jurisdiction retroactively changes the eligible use categories in which funds were expended, they are required to submit a new fiscal report reflecting the correct expenditures by eligible use category, and may submit that new report between regular quarterly fiscal reporting due dates.

This policy solely addresses fiscal reporting and does not apply to any annual or final report requirements.

HHAP Fiscal Reporting Links

Grantees can access the current HHAP Fiscal Report with the following links (only recipients of a HHAP award should submit a report). Reminder: HCD requires fiscal reports to be submitted on up to a monthly, but no less than a quarterly basis. Grantees may submit a new fiscal report at any time, but at a minimum, must meet the quarterly schedule detailed above.

HHAP Round 1 Fiscal Report
HHAP Round 2 Fiscal Report
HHAP Round 3 Fiscal Report
HHAP Round 4 Fiscal Report
HHAP Round 5 Fiscal Report
HHAP Round 6 Fiscal Report

HHAP Budget Modifications

HHAP budget modifications can be requested using the HHAP Budget Modification Form. Instructions for completing the budget modification are included within this linked form. HHAP budget modification requests must be reviewed and approved by HCD except for budget modifications that seek to shift funds to Permanent Housing Solutions. Budget modifications that seek to shift funds into the Permanent Housing Solutions eligible use category from any other eligible use category will be automatically approved by HCD upon submission of the modification form. HCD may follow up with additional questions as needed.

HHAP Rounds 1-6 Budget Modifications Memo to All HHAP Grantees (PDF) – December 19, 2025

HHAP Fiscal Deadlines

HHAP Annual and Final Reports

Per Health and Safety Code sections 50221 and 50222, all recipients of HHAP funds are required to submit an annual report every April 1 on activity through the prior calendar year and must include the following data components:

• Detailed description of activities with obligated and expended funds by eligible use category
• Progress and status updates on HHAP Regional Homeless Action Plan commitments
• Other highlights and accomplishments and notable quantifiable outcomes

HCD will make efforts to use the statewide Homeless Data Integration System (HDIS) data provided by grantees to fulfill the following annual and final report requirements, however improper reporting into that system may require HCD to seek additional final report information directly from grantees:

• The total number of individuals, as well as homeless individuals, served in each year of the program and total for the program overall.
• Aggregate outcome data for individuals served using program funds, including all of the following:
  • The type of housing that the individuals exited to from the encampment, including whether the housing is permanent or interim.
  • The percentage of successful housing exits.
  • Exit types for unsuccessful housing exits.
• The types of housing assistance provided, including, but not limited to, permanent or interim housing, broken out by the number of individuals served.
• Progress towards the CA System Performance Measures, including racial equity analysis

In lieu of the last annual report for each round, Health and Safety Code sections 50221, 50222, and 50223 require HHAP grantees of all rounds to submit a final report based on the following schedule:

The final report is in lieu of the last annual report for each round. The HHAP Grant Program 2026 Annual Report, covering cumulative program activity through December 31, 2025 for rounds 1 through 5, is available on the HHAP program page under Grantee Outcomes.

Access the HHAP Annual Report Template and HHAP Annual Report Portal (to submit the report) with the following links. (Only recipients of a HHAP award should submit a report).

HHAP Annual Report Template Covering Activity through December 31, 2025 (PDF)

HHAP Annual Report Covering Activity through December 31, 2025

HHAP and ERF Annual Report FAQs (PDF)

Disbursement Guidance for Rounds 4, 5, 6, and 7

HHAP 4 Remainder Disbursements

Per HSC 50220.8(k), a grantee must meet the following criteria to receive the HHAP 4 second disbursement:

• Obligate 75% of the initial disbursement
• Expend 50% of the initial disbursement
• Demonstrate progress on stated System Performance Measures (SPMs) per HSC 50223

Per HSC 50220.8(k)(3)(A), HHAP 4 grantees who did not meet the requirement to obligate 75% and expend 50% of the initial disbursement were required to submit an Alternative Disbursement Plan (ADP), with an explanation for the delay and a spend-down plan through the end of the grant term. If a HHAP 4 grantee deviates from the approved alternative disbursement plan by expending behind schedule, HCD may require the administrative entity to return any unexpended HHAP 4 funds. Per HSC 50220.8(k)(4), “On or before December 31, 2026, a recipient shall return to [ HCD ] any funds that have not been expended pursuant to an alternative disbursement plan approved [ by HCD ] to be reallocated for distribution”.

Per HSC 50223, if a HHAP 4 grantee has not demonstrated progress on at least two California System Performance Measures (CA SPMs) according to the most recent data by CoC, the grantee  must accept technical assistance from HCD, and may also be required to limit the allowable uses of these program funds, as determined by HCD, in order to be eligible for disbursement.

HHAP 5 Remainder Disbursements

Per Health and Safety Code 50235, HHAP 5 grantees are provided an initial disbursement of their allocation following award and execution of their standard agreement.  The initial disbursement includes 50% of the HHAP 5 base allocation (HSC 50235(f)(2)), the HHAP 5 planning allocation (HSC 50234(a)(1)(A)), and the $100 million supplemental allocation (HSC 50238).

Grantees are eligible for a HHAP 5 remainder disbursement if they meet certain criteria, including fiscal eligibility and a midterm update on their HHAP 5 Regionally Coordinated Homelessness Action Plan that demonstrates sufficient progress and compliance with plan commitments, including no actions adverse to achieving plan objectives, and demonstrated progress on CA System Performance Measures (SPMs) to the satisfaction of HCD.

To assess the midterm update on the HHAP 5 Regionally Coordinated Homelessness Action Plan, HCD reviews the fiscal and program data submitted by grantees, including the monthly fiscal reports, Annual Report, HDIS person-served data, and the latest available CA System Performance Measure (CA SPM) data to confirm a grantee complies with its commitments and statutory requirements (HSC 50235(h)(1)).

Grantees must meet the following three requirements to be eligible for the HHAP 5 remainder disbursement:

Requirement #1: Meet both fiscal requirements established by HSC 50235(i) to obligate 75% of the initial 50% base allocation and expend 50% of the initial base allocation. This must occur no later than June 30, 2026.

Updates on the HHAP 5 Regionally Coordinated Homelessness Action Plan must demonstrate that the grantee complies with its commitments and statutory requirements, including:

Requirement #2: Updates on California System Performance Measures (CA SPMs) must demonstrate progress per HSC 50235, by satisfying either A or B:

1. The applicable CoC region has demonstrated progress in at least three CA SPMs from CY 23 baseline to the latest CA SPM data OR
2. If the grantee's CoC region did not demonstrate progress in at least three CA SPMs, the grantee must accept technical assistance from HCD,  and may also be required to limit the allowable uses of these program funds, as determined by HCD, in order to be eligible for disbursement.

Requirement #3: Annual Report Submissions and HMIS/HDIS Reporting must demonstrate compliance with commitments and statutory requirements.

1. Annual Report. Grantee has submitted a complete annual report that shows progress on their metrics and key actions committed to with their HHAP funds.
2. HMIS/HDIS Reporting. Grantee is properly reporting into HMIS/HDIS and reporting indicates progress on their metrics and key actions committed to with their HHAP funds.

HHAP 6 Remainder Disbursements

Per Health and Safety Code (HSC) Section 50242, HHAP 6 grantees are eligible for a HHAP 6 remainder disbursement if they meet certain criteria, including fiscal eligibility, a compliant housing element as defined in Government Code (GC) 65589.9 (required only for Large City and county grantees), and their update on their HHAP 6 Regionally Coordinated Homelessness Action Plan demonstrates they are compliant with their program commitments.

Upon a grantee meeting the fiscal eligibility milestones, HCD will assess the grantee’s update on their HHAP 6 Regionally Coordinated Homelessness Action Plan by reviewing all fiscal and program data submitted by grantee, including monthly fiscal reports, HHAP Annual Reports, HMIS/HDIS person-served data, and the latest available CA System Performance Measure (CA SPM) data to confirm grantee compliance with their commitments and statutory requirements (HSC 50242(h)(1)).  If grantees are current on their reporting, they do not need to submit an additional update on their HHAP 6 Regionally Coordinated Action Plan; the reporting will serve as that update.

Grantees must meet the following three requirements to be eligible for the HHAP 6 remainder disbursement:  

Requirement #1: Meet both fiscal requirements established by HSC 50242(i) to obligate 75% and expend 50% of the initial HHAP 6 allocation. This must occur no later than June 30, 2027.  

Requirement #2: Updates on the HHAP 6 Regionally Coordinated Homelessness Action Plan must demonstrate that the grantee complies with its commitments and statutory requirements, including: 

1. Annual Report Submissions and HMIS/HDIS Reporting must demonstrate compliance with commitments and statutory requirements.
   1. Annual Report. Grantee has submitted a complete annual report that includes updates on obligation and expenditure activities, and progress on their metrics and key actions committed to with their HHAP funds.
   2. HMIS/HDIS Reporting. Grantee is properly reporting into HMIS/HDIS with no missing, inaccurate, or invalid data, and reporting indicates progress on their metrics and key actions committed to with their HHAP funds. If there are HMIS/HDIS reporting issues, HCD may still approve a disbursement the grantee confirms it will address the issues in the next quarterly data submission.
2. Updates on California System Performance Measures (CA SPMs) must demonstrate progress per HSC 50242(h)(1), by satisfying either A or B:  
   1. The applicable CoC region has demonstrated progress in at least one half of the region’s SPMs from CY 24 baseline to the latest CA SPM data OR
   2. If the grantee's CoC region did not demonstrate progress in at least one half of its CA SPMs, the grantee may be required to accept technical assistance from HCD.

Requirement #3: Requirements 2 and 3 also apply for HHAP 5 remainder disbursements. The only new requirement for the HHAP 6 remainder disbursement is that Large City and county HHAP 6 grantees must have a compliant housing element as defined in GC 65589.9 prior to receiving their remainder disbursement. Having a “compliant housing element” means having adopted a housing element that has been found to be in substantial compliance with the requirements by the department pursuant to GC 65585. This requirement does not apply to CoC grantees.

Pursuant to HSC 50242(h)(4)(A), if HCD finds that a grantee made insufficient progress on its HHAP 6 Regionally Coordinated Homeless Action Plan commitments or has not met one of the other disbursement criteria, HCD may require the region to accept technical assistance related to supporting jurisdictions efforts to comply with their HHAP 6 Regionally Coordinated Action Plan commitments, including efforts to improve their performance outcomes. Technical assistance will be dependent on findings related to the grantee’s progress but could include HCD advising the grantee to limit the use of program funds. For example, HCD may request a budget shift in unobligated funds toward housing uses. HCD may require a deadline for making changes or taking actions. Committing to HCD’s technical assistance and making other changes as requested by HCD will serve as a corrective action plan to address and resolve HCD findings. Upon agreement of the corrective action plan, HCD can disburse the remainder disbursement. HCD may ask for confirmation that a region has updated its memorandum of understanding to reflect a corrective action plan component.

HHAP 7 Initial Disbursements

Per Health and Safety Code (HSC) Section 50239(b)(2), HHAP 7 funds are available to grantees as additional disbursements under the approved HHAP 6 Regionally Coordinated Homelessness Action Plans upon meeting all eligibility criteria. The eligibility criteria for the initial disbursement of HHAP 7 are detailed in HSC 50242(n), and are listed below.

All grantees must meet the following requirements to be eligible for the HHAP 7 initial disbursement:

Requirement #1: Submit an updated HHAP 6 budget plan that details how all HHAP 7 funds will be used. Grantees may amend or add Key Actions to the approved HHAP 6 Regionally Coordinated Homelessness Action Plan as necessary, to link to each HHAP 7 budget item. HCD will provide all grantees with individualized links to update their budget plans in the Cognito portal.

Requirement #2: Meet all requirements to receive the second disbursement of HHAP  5 pursuant to HSC 50235(i). See “HHAP 5 Remainder Disbursements” above for more information on this requirement.

Requirement #3: Contractually obligate at least 50% of the total Round 6 award.

Requirement #4: Be in good standing on all HHAP reporting requirements, including Homeless Data Integration System (HDIS) reporting.

All Large City and county grantees must meet the following requirements to be eligible for the HHAP 7 initial disbursement:

Requirement #5: Have a compliant housing element as defined in Government Code Section 65589.9. If any Large City or county grantee does not have a compliant housing element, HCD will hold the initial Round 7 disbursement until the grantee has a compliant housing element.

Requirement #6: Have a policy for addressing encampments that is consistent with the California Interagency Council on Homelessness’ (Cal ICH) May 20, 2025 Guidance on Addressing Encampments, demonstrated through one of the following:

• Adoption of a local ordinance or administrative policy consistent with state guidance.
• Submission of documentation that demonstrates, to the department’s satisfaction, that the city or county’s practices are consistent with state guidance.

Large Cities and the counties in which they are located ONLY must meet the following requirements to be eligible for the HHAP 7 initial disbursement:

Requirement #7: Obtain and maintain a Prohousing Designation by the time of disbursement. If the grantee has not obtained the Prohousing Designation, it shall obtain it no later than 12 months from the initial disbursement. HCD will provide proactive technical assistance to these grantees, and will expedite review of their Prohousing Designation applications pursuant to HSC 50242(n)(1)(E)(ii).

Requirement #8: Demonstrate qualifying match funds equal to or greater than 35% of their total program allocation. Qualifying matching funds include any funding dedicated to activities that expand the supply of housing affordable to people experiencing homelessness or at risk of homelessness, or that prevent and end homelessness. See the HHAP 7 Verification of Match Commitment Guidance for Initial Disbursement, for the full list of qualifying match sources.

Grantees must fully expend the initial disbursement of HHAP 7 on or before December 31, 2032. Any funds that have not been expended will be reallocated in accordance with HSC section 50239(i).

HHAP 7 Second Disbursements

The eligibility criteria for the second disbursement of HHAP 7 are detailed in HSC 50242(o), and are listed below.

All grantees must meet the following requirements to be eligible for the HHAP 7 second disbursement:

Requirement #1: Complete all Key Actions related to HHAP 6 funding from the region’s HHAP 6 Regionally Coordinated Homelessness Action Plan.

Requirement #2: Demonstrate improvement on at least half of the CA SPMs from the baseline of Calendar Year 2026.

Requirement #3: Obligate no less than 75% and expend no less than 50% of the HHAP 7 initial disbursement.

Requirement #4: Be in good standing on all HHAP reporting requirements, including Homeless Data Integration System (HDIS) reporting.

All Large City and county grantees must meet the following requirements to be eligible for the HHAP 7 second disbursement:

Requirement #5: Have a compliant housing element as defined in Government Code Section 65589.9.

Requirement #6: Have a policy for addressing encampments that is consistent with the California Interagency Council on Homelessness’ (Cal ICH) May 20, 2025 Guidance on Addressing Encampments, demonstrated through one of the following:

• Adoption of a local ordinance or administrative policy consistent with state guidance.
• Submission of documentation that demonstrates, to the department’s satisfaction, that the city or county’s practices are consistent with state guidance.

Large Cities and the counties in which they are located ONLY must meet the following requirements to be eligible for the HHAP 7 second disbursement:

Requirement #7: Obtain and maintain a Prohousing Designation.

Requirement #8: Demonstrate the availability, over the full grant period, of qualifying matching funds equal to not less than 70% of the total HHAP 7 allocation. This includes the 35% match demonstrated to receive the initial disbursement, and an additional 35% in qualifying matching funds. See the HHAP 7 Verification of Match Commitment Guidance for Initial Disbursement, for the full list of qualifying match sources.

Pursuant to HSC 50242(o)(2), if HCD finds that any grantee made insufficient progress on its HHAP 7 commitments or did not meet one of the other disbursement criteria, HCD may require the region to accept technical assistance related to supporting jurisdictions’ efforts to comply with their HHAP 6 Regionally Coordinated Action Plan commitments, including efforts to improve their performance outcomes. Technical assistance will be dependent on findings related to the grantee’s progress but could include HCD advising the grantee to limit the use of program funds. For example, HCD may request a budget shift in unobligated funds toward housing uses. HCD may require a deadline for making changes or taking actions. Committing to HCD’s technical assistance and making other changes as requested by HCD will serve as a corrective action plan to address and resolve HCD findings. Upon agreement of the corrective action plan, HCD can disburse the remainder disbursement. HCD may ask for confirmation that a region has updated its memorandum of understanding to reflect a corrective action plan component.

Grantees must fully expend the second disbursement of HHAP 7 on or before December 31, 2033. Any funds that have not been expended will be reallocated in accordance with HSC section 50239(i).

Data Tools and Resources to Check for Remainder Disbursement Eligibility

How can HHAP grantees check their CA SPM progress toward eligibility for remainder disbursements?

HHAP grantees can check their CA SPM progress by HHAP round using the HHAP CA SPM Progress Tracker (XLS), updated quarterly with the latest CA SPM data. Progress is measured from baseline CA SPM data for each round of HHAP against the latest available SPM data on the California Open Data Portal.

The HHAP CA SPM tracker is also available under the Resources and CA System Performance Measures tab.

How can HHAP grantees check their progress toward statutory fiscal milestones required to be eligible for the remainder disbursement?

HHAP grantees can check their fiscal progress toward fiscal eligibility for remainder disbursements by checking the HHAP Fiscal Data Snapshot (XLS), updated monthly with the latest fiscal data by HHAP round.

The HHAP Fiscal Data Snapshot is also available under the Grantee Outcomes tab.

How can HHAP grantees check their HMIS/HDIS reporting compliance to check whether they are in good standing or whether they have missing or incorrect entries?

HHAP grantees can check their HMIS/HDIS reporting compliance by checking the latest HMIS/HDIS Compliance Report (XLS). HHAP grantees should refer to the guidance provided by HCD on how to address incorrect reporting with your HMIS Lead agency.

The latest HMIS/HDIS Compliance Report, as well as all 2025 HHAP Annual Reports, are also available under the Grantee Outcomes tab.

HHAP Outcomes and Person Served Reporting

Health and Safety Code Section 50220.6 lists the Homelessness Management Information (HMIS) system reporting requirements for HHAP. HHAP Grantees and their subcontractors must report client data into their local Homeless Management Information Systems (HMIS) pursuant to the requirements of Assembly Bill (AB) 977 (Chapter 397, Statutes of 2021), and that data must be shared quarterly with the statewide Homeless Data Integration System (HDIS). As part of reporting responsibilities in accordance with Health and Safety Code section 50220.6, grantees must ensure proper recording of activities associated with these program funds. This is intended to efficiently capture many of the non-fiscal reporting responsibilities required under Health and Safety Code sections 50254.

HCD will make efforts to utilize statewide Homeless Data Integration System to fulfill grantee reporting requirements under Health and Safety Code Sections 50220.6, however improper reporting into that system may require HCD to seek additional information directly from grantees. Grantees may also be required to accept training and technical assistance in this area if their HMIS/HDIS is not properly tracked and shared.

The most current HMIS/HDIS Compliance Report is linked in the section above.

Below are HMIS project setup instructions for HHAP grantees:

HMIS Project Setup Instructions for HHAP, ERF, and FHC (PDF) provides updated information on funding codes and grant identifiers for grantees of the Homeless Housing, Assistance and Prevention (HHAP) Program, Encampment Resolution Funding (ERF) Program, and Family Homelessness Challenge (FHC) Grant. This document replaces prior funding code guidance and has been updated to include information on the new FY 2024 HUD HMIS Data Standards.

HMIS Project Setup Instructions for HHAP, ERF, and FHC—Abbreviated Overview (PDF) provides a high level overview of information on funding codes and grant identifiers to support statewide AB 977 implementation and is meant to act as a quick reference guide to the full length HMIS Project Setup Instructions above.

Contact Us

For questions about HMIS project set up for HHAP funding or reporting or compliance questions, please contact the HPD Homelessness Grants Team at HPDHomelessnessGrants@hcd.ca.gov