Reporting and Compliance: Loan Programs

Each rental project is governed by the rules in place at the time the funds were awarded or at the time the program came under the Uniform Multifamily Regulations through code, regulation, or guidelines, and by the rules governing any subsequent awards or transactions. Each program is slightly different; however, there are some requirements that apply to all rental projects.

Below are program-specific reporting requirements and requirements for all rental projects.

All Rental Projects Reporting Requirements

All rental projects are required to submit the following documents, reports, and schedules via e-mail to AMCBranch@hcd.ca.gov.

1. Combined Operating Budget

Combined Operating Budget (XLSX)* is due no later than 60 days before the beginning of the fiscal year.

• 2025 Combined Operating Budget Training Webinar (YouTube) — 04/17/2025
• 2017 UMR Supportive Services Cost Form (XLSM) is due if there is a Supportive Services expense included in account code #6990 and the project is subject to the 2017 UMRs. (Updated per HCD Administrative Notice dated October 7, 2024).

2. Schedules of Rental Income

Schedules of Rental Income (XLS) (SRI) is due no later than 60 days before the beginning of the fiscal year.

• 2025 SRI Training - Session 1 (YouTube) — SRI information pertaining to HOME, FWHG, and MHP-based programs
• 2025 SRI Training - Session 2 (YouTube) — SRI information pertaining to Legacy programs such as CHRP, SUHRP, RHCP, and LPR
• 2025 SRI Training Q&A (PDF)
• Occupancy Standards Exceptions Checklist (PDF) - If applicable, the Occupancy Standards Exceptions Checklist should be filled out once, at the beginning of the allowable exception. The checklist should be kept in the tenant file and available for inspection during HCD monitoring site visits. Each year with the Schedule of Rental Income, for as long as the exception remains valid, the sponsor shall enter comments for the unit(s) in the AR column on tab 2 of the SRI indicating that an Occupancy Standards Exceptions Checklist has been approved and is on file. Please contact your assigned Occupancy Representative with any questions.

3. Annual Reports

Annual Reports (XLS) are due no later than 60 days (for CHRP-R, CALDAP. DPRLP, DDS, MPRROP, SUHRP, and SERA) or no later than 90 days (for all other programs) after the end of the fiscal year.

Projects required to submit audited financial statements are not required to submit fiscal annual report forms but must submit the audited financial statement within 90 days of the end of the fiscal year. The instructions for this report contain program-specific additional requirements.

Annual report forms are also available as separate documents as follows: AMC 182—Reserve and Other Account Balances (XLS), AMC 184—Sponsor’s Project Rating (XLS)

4. Audited Financial Statements

Programs listed in the Audited Financial Statements Handbook (PDF) — revised October 18, 2023, require audited financial statements, and all projects that have been restructured under the Housing Loan Conversion Program (HLCP) or the Loan Portfolio Restructuring Program (LPRP) are required to submit audited financial statements.

• Training video - Sept. 2023

5. Insurance Coverage

Evidence of annual renewal certificates of required insurance (PDF) prior to expiration of coverage must be submitted annually to your AMC representative. If the project is involved in a restructuring or refinancing transaction, or if there is a new project owner, or if the insurance agent/broker changes at any time during the year, the Insurance Guidelines Checklist (PDF) must be included.

6. Combines Reserve Disbursement Requests

Combined Reserve Disbursement Requests (XLS) for HCD and CalHFA jointly funded projects are due no later than 45 days after the fiscal year in which the expenses were incurred and prior to withdrawing funds. Refer to the Replacement Reserve Guidelines (PDF) for additional information. Requests must be submitted to your AMC representative.

Management Documents

Due during the loan closing process or at the time of requesting a project management change. Please contact your Occupancy Representative with any questions.

• AMC-186 – Project Closing Report (XLS)
• Management Agent Change Form (XLSM)
• Management Contract (PDF) and Contract Checklist (PDF)
• Management Plan Checklist (PDF)
• Appeal and Grievance procedure (PDF)
• Lease Addendum — English (PDF) / Spanish (PDF) (Must be attached as an addendum to all Assisted Unit rental agreements and when the lease addendum is modified)

Ownership Documents

Due during the loan underwriting process or at the time of requesting a project ownership change. Please contact your Fiscal Representative with any questions.

• Ownership Change Form (XLSM)